Administrative Assistant

Are you a detail-oriented individual with excellent communication skills and a knack for organization? We're seeking a dynamic Administrative Assistant to join our team and play a pivotal role in ensuring smooth operations in our real estate office.
If you have a passion for providing top-notch administrative support and thrive in a fast-paced environment, we want to hear from you! *Key Responsibilities:* 1.
*Answer and Direct Calls:* Be the friendly voice that handles phone inquiries and directs calls efficiently.
2.
*Document Management:* Assist agents with loading time-sensitive documents and instructions, ensuring a streamlined process.
3.
*Office Meetings and Lunch Organization:* Attend monthly office meetings, and take charge of organizing office lunches to foster a positive team environment.
4.
*Mailing Postcards:* Create and prepare postcards for mailing to enhance our marketing efforts.
5.
*Reports and Marketing Assistance:* Prepare scheduled reports, assist agents with marketing tasks, and contribute to our online presence through social media maintenance.
6.
*Policy Maintenance:* Update and maintain office policies and procedures to ensure compliance and efficiency.
7.
*Supply Management:* Order office supplies, research new deals and suppliers, and keep the office stocked and ready for success.
8.
*Calendar Management:* Generate monthly floor duty calendars to keep everyone on track and organized.
9.
*Equipment Maintenance:* Order toner cartridges for copiers, and be the go-to person for addressing any maintenance issues.
10.
*Client Interaction:* Act as the main lobby receptionist, providing general support to visitors and being the point of contact for internal and external clients.
*Qualifications:* *Real Estate Knowledge:* Proven experience as an Administrative Assistant with a strong understanding of the real estate market and MLS systems.
A current license is a plus! *Office Management Skills:* Familiarity with office management systems and procedures, as well as proficiency in MS Office (especially Excel and PowerPoint).
*Time Management:* Excellent time management skills with the ability to prioritize tasks effectively.
*Problem Solving:* Attention to detail and strong problem-solving skills to handle challenges that may arise.
*Communication: *Outstanding written and verbal communication skills for effective collaboration.
*Multi-Tasking:* Strong organizational skills to manage multiple tasks simultaneously.
If you're ready to be an integral part of a dynamic team and contribute to the success of our real estate office, we invite you to apply today! Take the next step in your career Job Type: Full-time Pay: $16.
00 - $17.
00 per hour Expected hours: 32 – 40 per week Benefits: * 401(k) Schedule: * 8 hour shift * Monday to Friday Work Location: In person