Administrative Assistant (Traverse City)

Are you a detail-oriented individual with excellent communication skills and a knack for organization? We're seeking a dynamic Administrative Assistant to join our team and play a pivotal role in ensuring smooth operations in our real estate office.
If you have a passion for providing top-notch administrative support and thrive in a fast-paced environment, we want to hear from you! Key Responsibilities: 1\.
📞 Answer and Direct Calls: Be the friendly voice that handles phone inquiries and directs calls efficiently.
2\.
📄 Document Management: Assist agents with loading time-sensitive documents and instructions, ensuring a streamlined process.
3\.
🍽️ Office Meetings and Lunch Organization: Attend monthly office meetings, and take charge of organizing office lunches to foster a positive team environment.
4\.
💌 Mailing Postcards: Create and prepare postcards for mailing to enhance our marketing efforts.
5\.
📊 Reports and Marketing Assistance: Prepare scheduled reports, assist agents with marketing tasks, and contribute to our online presence through social media maintenance.
6\.
🗂️ Policy Maintenance: Update and maintain office policies and procedures to ensure compliance and efficiency.
7\.
📦 Supply Management: Order office supplies, research new deals and suppliers, and keep the office stocked and ready for success.
8\.
🔄 Calendar Management: Generate monthly floor duty calendars to keep everyone on track and organized.
9\.
🖨️ Equipment Maintenance: Order toner cartridges for copiers, and be the go-to person for addressing any maintenance issues.
10\.
🤝 Client Interaction: Act as the main lobby receptionist, providing general support to visitors and being the point of contact for internal and external clients.
Qualifications: • 🌐 Real Estate Knowledge: Proven experience as an Administrative Assistant with a strong understanding of the real estate market and MLS systems.
A current license is a plus! • 💼 Office Management Skills: Familiarity with office management systems and procedures, as well as proficiency in MS Office (especially Excel and PowerPoint).
• ⏰ Time Management: Excellent time management skills with the ability to prioritize tasks effectively.
• 🤔 Problem Solving: Attention to detail and strong problem-solving skills to handle challenges that may arise.
• ✍️ Communication: Outstanding written and verbal communication skills for effective collaboration.
• 🤹 Multi-Tasking: Strong organizational skills to manage multiple tasks simultaneously.
If you're ready to be an integral part of a dynamic team and contribute to the success of our real estate office, we invite you to apply today! Take the next step in your career