EXECUTIVE SECRETARY

Duties performed are of a senior secretarial nature.
Maintains and analyzes set of complex budgetary records by performing bookkeeping related duties such as reconciling, monitoring, making, and tracking expenditures, preparing budget statements regarding the status of accounts, making recommendations as to projected budgets.
Developing and composing correspondence, memos, and forms for work area with a primary focus on internal communications/office maintenance.
Coordinates and independently monitors the work flow of other office professionals and support staff organizing priorities, scheduling, and staff training at the request of the department chair.
This position has a high degree of independence and latitude to prioritize work assignments.
Conducts on a recurring basis special projects and assignments as directed; collects, compiles, and writes updates and reports on findings, including preparation of preliminary findings.
Acts with high degree of independence as liaison with inside and outside contacts and in preparing meeting materials, programs, updates, and other support functions related to work area.
Required Qualifications High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.
Preferred Qualifications Knowledge of specific software programs and/or mainframe/systems skills may be desired by the hiring department (i.
e.
Excel, Access, SAP).
Demonstrated ability to design/maintain web pages may be desired.
Duties & Responsibilities Maintains budgetary records by performing bookkeeping related duties such as reconciling, monitoring, making, and tracking expenditures Prepares budget statements regarding the status of accounts.
Makes recommendations as to projected budgets.
Maintains, reconcile, and monitor all department credit cards.
Purchases all equipment, supplies, and technology Primary support person for the PES/ATR faculty located in the Health Professions Building Secretary to department chair Supervises one student assistant Develops and implements new office procedures Provides technical support for the entire department : a: Researches and recommends software upgrades, new software and their practical applications.
b: Researches and recommends new technology and upgrades as well as providing primary support for such items.
c: Provides all desktop support to the department.
d: Coordinates and facilitates all work with Information Technology Arranges all travel Schedules appointments Develops and compiles information for statistical reports Provides all support for faculty searches Works independently on special projects as assigned Orders all equipment for the department Supervision Exercised None.
Message to Applicants Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives.
In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
Position will remain open until filled.
The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified.
For best consideration, please submit application materials before Sunday, November 12, 2023.
Employee Group Office Professional Staff Pay Level 6 Pay Range $16.
00 - $23.
87 per hour, estimated starting rate: $16.
00 - $19.
00 Division Academic Affairs Department Physical Education & Sport Position Status Regular Position End Date Employment Status Full-Time FTE 1.
00 Position Type 12 month Weekly Work Schedule Mon-Fri, 8:00 a.
m.
- 5:00 p.
m.
/ weekends and evenings as required.
Location Mount Pleasant, MI About the Department The Herbert H.
and Grace A.
Dow College of Health Professions consists of five academic units (Department of Physical Therapy, Department of Physical Education and Sport, Department of Communication Sciences and Disorders, the School of Health Sciences and the School of Rehabilitation and Medical Science).
It offers undergraduate and/or graduate degree programs in American Sign Language , audiology, communication disorders, public health, health administration, school health education, physical therapy, physician assistant, exercise science, substance abuse prevention, speech-language pathology, physical education, athletic training, athletic coaching and sport management, delivered by 100+ faculty/staff.
CMU’s website is https://www.
cmich.
edu.
The Herbert H.
and Grace A.
Dow College of Health Professions website is https://www.
chp.
cmich.
edu.
Please visit the Department of Physical Education and Sport’s website for more information.
The Department of Physical Education and Sport is perhaps the leading institution in the state regarding the preparation of professionals in the areas of physical education teaching, sport management and sport administration, and physical activity specialists.
Graduates of the program excel in leadership roles as public school physical educators, athletic directors, athletic coaches and employees in the sport industry.
Graduates of the Masters in Sport Administration work in various capacities for universities and professional teams in football, basketball and baseball across the nation, the PGA and USTA, and the International Olympic Committee.
About CMU Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs.
Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R.
Opperman Leadership Institute, and we are proud to be among only 5% of U.
S.
universities in the top two Carnegie research classifications.
Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more.
Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.
17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities.
It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions.
Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.