Accounts Payable Specialist

*Reports to* _Chief Financial Officer_ *Job purpose* To manage the flow all data regarding incoming invoices and other expenses that will be paid through accounts payable checks, ACH payments, wire transactions or other direct payments.
*Duties and responsibilities* · Manage and sort incoming company expenses: paper invoices, e-mailed invoices, credit card charges, direct debits from a vendor, etc.
· Assure that all expenses have the proper approval by the appropriate manager.
· Process all expenses through the accounting software system with the proper general ledger account · Process AP payments weekly · Manage outstanding brokerage payable reports/statements and monthly payments.
· Prepare monthly bank reconciliation for general cash account · Maintain credit reference documentation and provide to new vendors when requested alone with any new vendor applications required · Answer vendor questions and contact vendors when needed.
· Request and maintain form W-9 for all vendors paid and assist with processing of IRS form 1099’s on yearly basis · Maintain various monthly, quarterly or yearly reports for CFO as requested and assist with data collection for annual audits.
· Maintain clean and organized AP files · Actively participate in weekly department meetings · Create yearly personal goals and participate in yearly department goals *Qualifications* Qualifications include: * A solid knowledge of accounting principles; debits and credits, P&L and balance sheet.
Knowledge could be obtained by a degree or years of experience.
* Strong organizational skills * Ability to communicate effectively with both internal and external customers.
* Ability reprioritizes quickly when needed *Working conditions* This position interacts with many people in the company both on site and remote employees via phone, e-mail or instant messaging.
The job requires long periods of sitting and computer work.
Some lifting of light boxes may be required.
*Physical requirements* Periods of sitting and some light lifting.
Long periods of computer screen time.
Job Type: Full-time Benefits: * 401(k) * 401(k) matching * AD&D insurance * Dental insurance * Disability insurance * Employee assistance program * Flexible spending account * Health insurance * Life insurance * Paid sick time * Paid time off * Referral program * Vision insurance * Work from home Experience level: * 2 years * 3 years Physical setting: * Office Schedule: * Monday to Friday Supplemental pay types: * Bonus opportunities Work Location: In person